Wood County is an Equal Opportunity Employer (M/F/D/V).

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Office Manager - District Attorney's Office
Location:County Courthse WR
FT/PT:Full-time 38.75hrs/week - WRS Eligible
Deadline to apply:3/18/2025
Hiring Range:$28.64 to $32.40 / hr
  
Job Responsibilities:
Wood County team members are offered competitive salaries, flexible schedules, and excellent benefits, including:

*Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
*Dental Insurance
*Vision Insurance
*Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
*457 deferred compensation plan
*Vacation and Sick Time - Start accruing for both on your first day!
*10 Paid Holidays
*Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
*Life Insurance
*Short and Long-Term Disability
*Wellness Incentive Plan
*Public Student Loan Forgiveness (PSLF) program
 
GENERAL FUNCTION
Performs intermediate administrative work drafting documents for the court and court proceedings, performing bookkeeping and office management duties, maintains files and records, and related work as apparent or assigned.  Work is performed under the general direction of the District Attorney.

SUPERVISES
Direct supervisory authority over Receptionist and Legal Assistants

RESPONSIBILITIES
A. ESSENTIAL FUNCTIONS
1. Directly supervises and trains legal secretarial staff.  Responsible for performance evaluations and improvement measures/discipline as necessary.  Responsible for determining the daily work priorities, assigning tasks and directing work.  Responsible for the review and approval of county timecards as well as monitoring time off requests to ensure adequate staffing levels are maintained. Additionally, promotes a positive and professional workplace culture and acts as a liaison between the staff and the District Attorney.  Together with the District Attorney, responsible for creation of workflow procedures and maintaining a positive and safe work environment.  
2. Logs, reviews, and assigns all incoming referrals including, but not limited to misdemeanors, felonies, ordinances, citations, wage claims, worthless checks, juveniles, child support cases, and special prosecutor cases. Obtains any other necessary documents for referrals.
3. Works independently in the management of attorney caseload, within specified guidelines including the preparation of legal documents (i.e., complaints, warrants, search warrants, briefs, juvenile petitions, correspondence, immunization referrals, photocopy bills, etc.).  Prepares filings on civil asset forfeitures, wage claims, and worthless checks.  Opens and closes case files.
4. Daily use of PROTECT (PROsecutor Technology for Case Tracking) system and uses appropriate formats to run record checks through the TIME (Transaction Information for the Management Enforcement) system.  Office Manager will also be responsible for the training and updated functionality of PROTECT and ensuring all staff is properly trained and proficient.  
5. Performs general office management duties including answering phones, preparing deposits, ordering supplies, preparing invoices, preparing payroll, and related bookkeeping activities.  Works with the District Attorney in developing the Department’s annual budget and monitoring the budget throughout the year to ensure that the department is operating efficiently within its budget.
6. Organizes, directs, and manages word processing system, computer system, and utilizes computer systems. Prepares and maintains files and records, enters data and updates statutes and charging language within PROTECT.
7. Research laws, judicial decisions, and statutes relevant to current local issues; maintains law library of such information for further review.  Creates and prepares legal documents from descriptions and drafts of information to be contained within the document for the Court and Court proceedings.
8. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.
9. Assists District Attorney in the recruitment of office staff, provide on-boarding of new staff, creates and facilitates in-service and training for staff, and refine and implement office Policy and Procedure Manual.  

B. OTHER JOB DUTIES
1. Coordinate schedules with court, law enforcement, and witnesses in issuing and/or canceling subpoenas, warrants and writs, as required; maintain court calendar.
2. Route files to Victim/Witness to ensure compliance with Victim Right’s Law.
3. Attend trainings as required.
4. Participate in on-call system for emergencies during non-work hours, as needed.
5. Any other duties as may be assigned.
 
Job Qualifications:
EXPERIENCE, TRAINING, QUALIFICATIONS
Associate’s Degree in Legal Studies, Criminal Justice, Business Administration, Administrative Assistant, or substantial work history in associated field of practice and completion of Paralegal certification preferred. High school graduate or HSED (High School Equivalency Diploma) required. A minimum of three (3) years administrative professional experience required, with a working knowledge of criminal practices and procedures preferred. Typing skills of 45 wpm required. Ability to operate a personal computer and software (Windows, Word and Excel) and experience in data entry is required, as well as the ability to learn any upgrades and changes that may occur. Must meet standards to access TIME system. Must have experience with PROTECT or similar software systems. Experience in drafting legal documents preferred.  Basic, everyday living skills are needed, as is the ability to understand and follow oral and written directions as well as communicate through electronic communications like e-mails or Microsoft Teams. Reading, writing, adding, and subtracting are needed for correspondence, data entry.  Experience in supervisory position or management. Demonstrated ability to work effectively with co-workers and general public.  Prior work experience in District Attorney’s Office of law firm preferred.  Ability to prioritize and manage multiple, concurrent projects; attention to detail and ability to effectively organize time and anticipate, plan and successfully respond to changing circumstances; thorough knowledge of court proceeding and document; general knowledge of basic bookkeeping

Basic office equipment used – calculator, scanner/copier machine, computer and printing equipment, FAX machine, telephone and imaging equipment.  Case management software.